Othot Information

OSU has partnered with the data analytics vendor, Othot, since Fall 2019 to help recruit our growing freshman classes. In May 2022, OSU expanded our partnership to support enrolled students on their paths to graduation.

 

Data privacy is one of our chief concerns and has been a frequent topic of conversation as we develop our reports and datasets. Wherever possible, unnecessary data has been eliminated from reports, sensitive data has been simplified or obscured, and personally identifiable information has been withheld. Data is transferred using a secure portal, and Othot has several data protection strategies in place.

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Othot Dictionary

Below are a selection of terms that are unique to the Othot platform. Please review the IRA Data Dictionary for common terms at OSU. If there is an Othot term that is not included here that you would like to be added, please email dataliteracy@okstate.edu.

 

• # of Program Changes

  The number of program changes interactions that occurred prior to the indicated date. This includes students who have added a major or dropped one.

• # Success Meeting Swipes (Cumulative)

  The total number of Success Meetings that the individual had attended during the indicated period

• # Traditional Courses

  The number of courses for which the student was enrolled that have an Instruction Method of Traditional for the indicated term (usually, in-person)

• % COA Met by Gift Aid

  The percent of Cost of Attendance that is met by gift aid (all sources - external, federal, foundation, institutional, state; waivers are subtracted from the COA). This generally includes scholarships and grants.

• App Major Change

  Indicates whether or not the individual's major was changed during the application process. Options are Same Major, Forced Change, and Student Change

• Class BOAP

  Student classification at the beginning of the academic period

• Concurrent Credits

  The number of credits that the individual earned from Concurrent or Dual Enrollment college-level work

• Distance

  The distance between an individual's high school zip code and OSU's zip code.

• Earliest Start Time

  The earliest start time of all courses in which the student is enrolled for the indicated term

• Entry Type
  Indicates if the individual was admitted to OSU as a Freshman, Transfer, or Readmit
• Essays Sent Flag
  Indicates Yes/No if the individual submitted an essay for admissions
• First Generation Flag
  Indicates Yes/No if the individual is a first generation student
• High School GPA

  High School GPA

   

  *Note, prior to Fall 2025, Unweighted High School GPA was provided to Othot. For Fall 2025 onward, Weighted High School GPA will be given. This means that fewer students will be flagged with this concern for a few years until the unweighted GPA data is removed from the training data due to age.

• Highest Test Score
  Othot derived; converts the student's SAT Composite score to an ACT scale, then takes the max of the converted SAT & the ACT Composite to determine the highest score acheived by an individual
• Housing Flag
  Indicates Yes/No if the individual is living on campus
• Leadership Sent Flag
  Indicates Yes/No if the individual submitted their Leadership resume for admissions
• NSO Flag
  Indicates Yes/No if the individual attended Orientation & Enrollment
• Parent # in College
  The number of individuals in the parent's family that are in college, from the FAFSA
• Parent # in Family
  The number of individuals in the parent's family, from the FAFSA
• Resource Amount
  The total amount of oustide aid (e.g. private scholarships)
• Student # in College
  The number of individuals in the student's family that are in college, from the FAFSA
• Student # in Family
  The number of individuals in the student's family, from the FAFSA
• Territory
  The recruiting territory to which the individual belonged during the admissions process
• Total Precourse Credits

  The total number of credits that the individual earned prior to their graduation from high school (Adv Standing, Credit by Exam, AP, IB, concurrent/dual enrollment, etc.) 

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Othot Implementation

The implementation timeline for the Othot retention module is below. We are focusing our initial efforts on generating predictive models for first year students (freshmen and transfers). This is the most intensive stage as IRA builds the foundations for our recurring data sharing processes. Once we have a tested and trusted model for first-year students, we will continue to develop models for students through six years at OSU.

 

Implementation Timeline