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Library Data

OSU facilitates students' academic and personal success through the gathering of relevant data. Individual offices and departments oversee initial data collection and storage, following applicable laws and policies. This information is not exhaustive but is meant to illustrate what is typical on campus. This section may be updated as needed without notification. If there is a term that you do not know, check our Data Dictionary.

  What Purpose Does the Data Serve
  • Ensure supportive and accurate services rendered
  • Promote student success through academic support  
  • Continuously improve the effectiveness of our offerings and to plan for future services 
  What Data Do We Collect
  • Individual Transactions: Holds, Check-outs, Room Reservations, Training Reservations, Fines and Fees history, Document delivery and Website usage
  • Teaching and Learning: Participation in Library eLearning, tutorials and open educational resources 
  • Print jobs 
  How We Collect Data
  • Card scans at check-out
  • Library Website and web services
  • OSU Network sign-in  
  • Vendors such as Qualtrics, Springshare, MachForms, Grassblade xAPI Companion and Learning Record Store, Google Analytics and Pressbooks
  • Vendors may use data for operational and other purposes and retain data that may or may not be shared with OSU. 
  Where We Share Data
  • Third-party resources and databases provided by vendors, such as EBSCO and ProQuest
  • Vendors such as Pharos Print app (for mobile printing), Springshare (event registration) and Google Analytics
  • Class-related activities may be shared with instructor for course
  • Learn more on the Library’s Teaching & Learning  Student Data Privacy Guidelines website 
  When We Retire Your Data
  • Library-established retention standards
  • Fines/Fee History: entered as Bursar transaction (see Financial Data)
  • Check-Outs: removed from record once material is returned
  • Personal account settings and lists: never available to OSU
  • Print Data: Erased within 24 hours
  • Search history:
    • Not Signed In: never kept
    • Signed In: never available to OSU 
  • Vendor retention practices vary, but may be limited by their contracts with OSU
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