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Data Policies & Dictionary

Data management is guided by federal and state law, institutional and regents’ policies, industry best practices and ethical principles. To learn more about the principles followed by Institutional Research and Analytics, visit the Student Success Framework page.

 

OSU Policies

State and Federal Regulations

FERPA Policy and Proxy Information

Record Retention

Website Privacy Notice

Data Dictionary

Sources


OSU Policies

OSU has established several policies that govern the use and storage of data. Other policies not listed below may address data within specific circumstances. Individual offices may also set standards and requirements as needed. 

 

1-0130 Open Records (PDF)1-0136 Digital Accessibility (PDF)2-0701 Family Educational Rights and Privacy Act (Buckley Amendment) (PDF)3-0322 Electronic Use of Social Security Numbers (PDF)3-0601 Appropriate Use Policy (PDF)3-0602 Data Stewardship: Data Classification Policy, Responsibilities and Guidelines (PDF)3-0604 Information & Resources: Access Control Policy (PDF)3-0605 Information Security: Security Awareness (PDF)

EIT Policies and Procedures


State and Federal Regulations

OSU abides by all applicable state and federal law regarding the use of and storage of data. 

 

Computer Fraud and Abuse Act 1986 (US) 18 USC 1030The Digital Millennium Copyright Act (DMCA)Family Education Rights and Privacy Act (FERPA)Gramm-Leach-Bliley Act (GLB)Health Insurance Portability and Accountability Act (HIPAA)Oklahoma Computer Crimes StatutesPayment Card Industry Data Security Standards (PCI)Sarbanes-Oxley Act


FERPA Policy and Proxy Instructions

The Family Educational Rights and Privacy Act (FERPA) is the federal law that protects student information. All employees (including student employees) at OSU must follow the guidelines established by FERPA, and a training and test must be completed and passed before they are granted access to student data. Students may designate individuals with whom the university may share their information. These designees are referred to as “proxies.” Visit the Registrar’s Office’s website to learn more about FERPA and to review instructions for students to identify proxies. 


Record Retention

Record retention schedules are established by the Oklahoma Archives and Records Commission. These schedules establish the minimum length of time that documents and records must be stored and identifies the acceptable methods of destruction. The OSU Archives reviews all requests for record destruction to determine if the documents should be preserved, retained in the originating department, or destroyed. Confidential student and personnel records are never accepted to the archives. Learn more on the Library’s website.

 

Individual and aggregated data may be stored longer than the minimum guidelines in order to meet long-term reporting and analytics requirements, as identified by law or university need. 

 

2-0214 Retention of Gradebooks and Records (PDF)3-0190 Records and Documents Retention, Security, and Control


Website Privacy Notice

OSU utilizes many vendors who may collect information from users in order to provide services. Each vendor has their own Terms of Service, which may include a privacy policy. Please be aware of each of these as there may be differences in expectations and methods to address grievances.  
 
OSU-owned websites have a Privacy Notice and Terms of Service which you can review at this site.


Data Dictionary

Below is a selection of data-related terminology to help you participate in conversations about data at OSU. Source links can be found at the bottom of this page.

A-C

  • Academic Period/Term

    Source: IRA

     

    Another word for semester; in OSU’s data, the academic period is six digits, with the first four reflecting the calendar year, and the final two reflecting the semester; the most common are 20 (spring), 40 (summer), and 60 (fall)

  • Academic Standing

    Source: Modified from University Catalog

     

    Undergraduate students in Good Academic Standing must have a minimum overall retention/graduation GPA of at least 1.70 for their first 30 hours and a 2.0 GPA for all hours following; students who do not meet these criteria may be placed on Academic Notice, Warning, Probation, or Suspension 

  • Access Custodian

    Source: OSU Policy 3-0602

     

    An individual responsible for implementing the controls identified and/or specified by this policy and the Data Custodian; appropriate processing, storage, and transmittal protocols of information are under the purview of the Access Custodian

  • Accreditation

    Source: Modified from US Dept of Education

     

    The goal of accreditation is to ensure that institutions of higher education meet acceptable levels of quality.  Accreditation in the United States involves non-governmental entities (accrediting organizations) as well as federal and state government agencies. Accreditation's quality assurance function is one of the three main elements of oversight governing the Higher Education Act's (HEA's) federal student aid programs. In order for students to receive federal student aid from the U.S. Department of Education for postsecondary study, the institution must be accredited by a "nationally recognized" accrediting agency. 

     

    Source: University Catalog

     

    Oklahoma State University is accredited by the Higher Learning Commission (HLC). Programs within the colleges also hold area accreditation.

  • Admissions Population (Admission Type)

    Source: Modified from University Catalog

     

    Describes the method of application and admission for the student’s current matriculation; reflects the student’s history with OSU and other institutions, and whether or not a degree is being pursued; this is the same field as Admission Type in the Student Profile

     

    Correspondence Only (Z): student enrolled only in Individual Study courses, which do not require admission to the university 

     

    Freshman (FR): student who has earned no more than six hours of college level credit after graduation from high school; this excludes credits earned concurrently with high school enrollment and credit earned by examination 

     

    Graduate or Prof. New (GN): a graduate or professional student in their first semester at OSU  

     

    Graduate or Prof. Readmit (GR): an admitted graduate student who has attended OSU previously, but whose break in continuous enrollment was long enough to require a new application 

     

    Non-Degree (ND): student who wishes to enroll in courses without intending to pursue a degree may be permitted to enroll in up to nine credit hours without satisfying admission requirements; may be undergraduate or graduate, but the credit hour limit is applied by person, not level, until the student becomes degree-seeking and the count is reset 

     

    Readmit (RA): an admitted undergraduate student who has attended OSU previously, but was not enrolled during the immediate past semester (except the summer session), who has submitted an updated Application for Admission/Scholarship, a current application fee or waiver, and a transcript for any other college or university in which they have enrolled since last attending OSU  

     

    Transfer 1 (T1): student who has earned seven to 23 semester hours of college-level credit after graduation from high school from a different institution 

     

    Transfer 2 (T2): student who has earned 24 or more semester hours of college-level credit after graduation from high school from a different institution 

          • Some reports divide T2 students further for institutional purposes. In these reports, T2 refers to students who have earned 24 or more semester hours, but have not completed a degree. T3 students have completed at least one degree, most often an associate.
  • Age

    Source: IRA

     

    Beginning with 2016 data, a student's age is calculated from the day of birth recorded in the census dataset; prior to the Banner conversion, a student's age was calculated from the birth year alone  

  • Aggregate Data

    Source: EdGloss

     

    Refers to numerical or non-numerical information that is (1) collected from multiple sources and/or on multiple measures, variables, or individuals and (2) compiled into data summaries or summary reports, typically for the purposes of public reporting or statistical analysis—i.e., examining trends, making comparisons, or revealing information and insights that would not be observable when data elements are viewed in isolation 

  • Anonymized Data

    Source: IES-SLDS

     

    Data that have been de-identified, and they do not include a re-identification code; in an anonymized data file, the student case numbers in the data records cannot be linked back to the original student record system 

  • Bad Actors

    Source: Hanover; Solink

     

    Bad actors are individuals or groups who attack and invade digital systems with malicious intent. They are cybercriminals that use techniques such as hacking, phishing and other scams for variety of malicious reasons and often for personal gain. They can be motivated by anything from money, politics, or a general harmful objective. They are often called cyber threat actors (CTAs), threat actors, or malicious actors.

     

  • Banner Student Population (Student Type)

    Source: IRA

     

    Field which uses application data to determine Student Population value at the time of the report; updated to reflect when a new, transfer or readmit student has changed majors within the term; this is the same field as Student Type in the Student Profile

     

    Variables include: 


    Continuing/Returning (C): student who was enrolled at OSU the previous semester (does not require summer enrollment) 

     

    Correspondence Only (Z): student enrolled only in Individual Study courses, which do not require admission to the university 

     

    High School (H): high school concurrent student  

     

    New First Time (N): new freshman student enrolled in their first semester of college following their high school graduation and new graduate and professional students in their first semester at OSU 

     

    Readmit (R): students who have returned to the university after a break in continuous enrollment (does not include summer breaks) 

     

    Special (S): includes undergraduate and graduate non-degree-seeking students, Orange Opportunity scholars, and graduate students enrolled in undergraduate courses to meet program prerequisites 

     

    Transfer (T): new transfer students who enrolled at OSU after earning at least seven hours of college-level credit after their high school graduation 

  • Campus

    Source: IRA

     

    Stillwater-based reports will indicate several campuses including:

     

    CHS = Center for Health Sciences - Tulsa

    NOC = Northern Oklahoma College - Stillwater

    ONL = Online

    TUL = Tulsa

    STW = Stillwater

    VM = OSU - Veterinary Medicine

     

    System-based reports will include multiple institutions:

     

    CHS = Center for Health Sciences - Tulsa

    LU = Langston University

    NEO = Northeastern Oklahoma A&M College - Miami

    OKC = OSU Oklahoma City

    OKM = OSUIT - Okmulgee

    OPS = Oklahoma Panhandle State University

    STW/TUL/VM = Oklahoma State University - Main Campus

    WAR = Connors State College - Warner

     

  • Census

    Source: IRA

     

    A standard method and day to collect snapshot data to establish a population; Census data is needed to create a permanent, static set of data that can be used for comparison over time and for standardized reporting; a census is often taken after the 10th day of class and at the end of each semester

  • CIP Codes

    Source: NCES

     

    The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity

     

    Source: IRA

     

    Standardized codes used to report statistics for academic programs and majors

  • Classification (Class)

    Source: Modified from University Catalog

     

    For undergraduates, identifies the number of overall semester credit hours earned: freshman (< 30), sophomore (30-59), junior (60-89), and senior (90+)

     

    Source: IRA

     

    Additional categories may be reflected in this field for IRA reports including special undergraduate, special graduate, master, doctorate, and professional (Doctor of Veterinary Medicine or Osteopathic Medicine; includes cohort membership: 1st year, 2nd year, etc)  

  • Cohort

    Source: IRA

     

    A distinct population that is tracked over time 

     

    A group of students who are admitted together and who enroll in courses in a standardized sequence or schedule 

  • College

    Source: IRA

     

    Within Oklahoma State University, there are several degree- and non-degree granting colleges that organize departments, faculty, and students into distinct administrative units.

     

    Degree-Granting Colleges  
    Arts & Sciences (AS; CAS) 

    Center for Health Sciences (CG; CHS)
    Education and Human Sciences (EH; EHS) 
    Engineering, Architecture and Technology (EN; CEAT) 
    Ferguson College of Agriculture (FC; AGRI) 
    Global Studies and Partnerships (GS; GSP) 

    Professional Studies (PS; PS)
    Spears School of Business (SB; SSB) 
    Veterinary Medicine (VM; CVM) 

     

    Non-Degree-Granting Colleges 
    Graduate College (GR; GC) 
    Honors College (HC; HONR) 
    University College (UC; UC) 

     

    (Banner Codes; College Abbreviation)

  • College Groups

    Source: IRA

     

    Due to the variety of majors housed in some colleges, it can occasionally be useful to divide majors into smaller, related groups. These are common ways of analyzing subpopulations of majors within select colleges. 

     

      • Arts & Sciences 
        • Arts and Humanities 
        • Math and Sciences 
        • Social Sciences 
        • Interdisciplinary Programs 
      • Engineering, Architecture and Technology 
        • Engineering & Architecture 
        • Engineering Technology 
      • Education and Human Sciences  
        • Aviation 
        • Education 
        • Human Sciences 
  • Compensation

    Source: IRA

     

    Total compensation includes base salary and benefits paid by the University, such as retirement, health insurance, dependent tuition waivers, staff tuition waivers, etc. 

  • Concurrent Students

    Source: University Catalog

     

    A student who is currently enrolled as a high school junior or senior and is interested in earning college coursework during their junior or senior year of high school

  • Conditions of Use

    Source: OSU Policy 3-0602

     

    The restrictions around allowed use of information or data by Data Users or the acceptable circumstances under which Data Users encounter data 

  • Continuing Student

    Source: IRA

     

    A student who was enrolled at OSU the previous semester (does not require summer enrollment)

  • Cost of Attendance

    Source: SFA

     

    Cost of attendance (COA) is the total, average amount of money it will reasonably cost a student to attend OSU during one school year (fall and spring semesters); Students are grouped in COA categories based on: residency status (in-state or out-of-state tuition), type of academic program (undergraduate, graduate or veterinary medicine), housing status (on/off campus or with parents), and number of hours enrolled; cost of attendance is used to determine eligibility for financial aid awards

  • Cowboy Data Round-Up (CDR)

    Source: IRA

     

    Data visualization dashboards available to the public as well as the OSU community to view institutional statistics in a responsive environment; allows user to filter data by different variables; access may be restricted based on user role 

    Learn more and access dashboards at https://ira.okstate.edu/cdr/ 

  • CRM (Customer/Constituent Relationship Management System)

    Source: IRA

     

    A software that manages data tied to individuals and allows an organization to send specific communication based on unique characteristics; OSU’s CRM is Slate 

D-F

  • Dashboard

    Source: OK Glossary

     

    A centralized, interactive, and visual display of data used to monitor conditions or facilitate understanding

     

    Source: IRA

     

    The Cowboy Data Round-Up (CDR) is where IRA hosts OSU's dashboards.

  • Data

    Source: OSU Policy 3-0602

     

    Information collections, either electronic (e.g. databases, spreadsheets, email, etc.) or non-electronic (e.g., paper files, publications, hardcopy research, etc.); information or knowledge concerning a particular fact or circumstance, gained via business operations, academic study, communications, research, instruction, or otherwise, within the pursuit of the University’s mission

  • Data Analytics

    Source: OK Glossary

     

    Interpretation of information in context, typically through use of statistical measures, data models, reports, and dashboards 

  • Data Archiving

    Source: W3C

     

    The set of practices around the storage and monitoring of the state of digital material over the years 

  • Data Breach

    Source: OK Glossary

     

    The loss, theft, or other unauthorized access to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data

  • Data Classification

    Source: OSU Policy 3-0602

     

    Refers to the level of sensitivity of data for which OSU is responsible 

     

    Confidential/Regulated: data protected specifically by federal, state, or OSU rules and regulations (e.g. FERPA, Gramm-Leach-Bliley, HIPAA, PCI-DSS, U.S Export Controlled information, Board of Regents policies, etc.) and/or data which includes information which requires protection under contractual agreements (e.g., NonDisclosure Agreements, various Memoranda of Understanding, Granting or Funding Agency Agreements, etc.) 

     

    Internal: data available for release under appropriate mechanisms in a controlled and lawful manner 

     

    Public: data available without requirements for confidentiality, integrity, or availability 

  • Data Consumer

    Source: W3C

     

    A person or group accessing, using, and potentially performing post-processing steps on data 

  • Data Custodian

    Source: OSU Policy 3-0602

     

    The authoritative head of the respective College, Division or Department, or a Principal Investigator or Project Director; those who manage and protect data and are responsible for operations relating to the information

  • Data Format

    Source: W3C

     

    A specific convention for data representation i.e., the way that information is encoded and stored for use in a computer system, possibly constrained by a formal data type or set of standards

  • Data Integration

    Source: OK Glossary

     

    The process of retrieving data from multiple source systems and combining it in such a way that it can yield consistent, comprehensive, current, and correct information for business reporting and analysis 

  • Data Literacy

    Source: USG modified from health literacy

     

    The degree to which an individual has the capacity to obtain, communicate, process, and understand data and technology information and services in order to make appropriate decisions

  • Data Mining

    Source: NIST

     

    An analytical process that attempts to find correlations or patterns in large data sets for the purpose of data or knowledge discovery

  • Data Owner

    Source: ISACA

     

    The individual(s), normally a manager or director, who has responsibility for the integrity, accurate reporting and use of computerized data

  • Data Producer

    Source: W3C

     

    A person or group responsible for generating and maintaining data

  • Data Release

    Source: modified from USGS

     

    Data publishing as either raw data or as part of a report or dashboard  

  • Data Repository 

    Source: USGS

     

    A centralized place to store and maintain data; this may include archived data 

  • Data Sharing

    Source: USGS

     

    Formal contracts that detail what data are being shared and the appropriate use for the data

  • Data Standards

    Source: USGS

     

    The guidelines by which data are described and recorded; in order to share, exchange, combine and understand data, data must be standardized to the format as well as the meaning

  • Data Steward

    Source: OSU Policy 3-0602

     

    An individual with the responsibility for coordinating the implementation of policy through the establishment of definitions of the data sets available for access and the development of policies and/or access procedures for those data sets 

  • Data User

    Source: OSU Policy 3-0602

     

    An individual, whether authorized or not, who makes use of, accesses, creates, or alters information

  • Data Visualization

    Source: Tech

     

    The process of displaying data/information in graphical charts, figures and bars 

  • Data Warehouse

    Source: Gartner

     

    A storage architecture designed to hold data extracted from transaction systems, operational data stores and external sources; the warehouse then combines that data in an aggregate, summary form suitable for enterprisewide data analysis and reporting for predefined business needs; contains data arranged into abstracted subject areas with time-variant versions of the same records, with an appropriate level of data grain or detail to make it useful across two or more different types of analyses most often deployed 

  • Demographics

    Source: Modified from MW

     

    The statistical characteristics of people (such as age or race) used especially to identify populations 

  • Department

    Source: IRA

     

    For academic reports, each college is divided into Academic Departments, which manage one or more majors; for Human Resources reports, each division and college are divided into Administrative Departments and are assigned organization codes 

  • Derived Preferred Name

    Source: IRA

     

    A field in IRA reports that selects the student’s Preferred First Name if available, or their First Name if not available to ensure that every entry contains a name, with priority given to the Preferred First Name 

  • Derived Student Population

    Source: IRA

     

    Calculated field which uses application data to determine Student Population value at first of term; used to reflect first of term value even if a new, transfer or readmit student has changed major within the term 


    Continuing (C): students who were enrolled at OSU the previous semester (does not require summer enrollment) 

     

    High School (H): high school concurrent students only 

     

    New First Time (N): new freshmen enrolled in their first semester of college following their high school graduation  and new graduate or professional student in their first semester at OSU

     

    Readmit (R): students who have returned to the university after a break in continuous enrollment (does not include summer breaks) 

     

    Readmit with Transfer Work (R-T): students who have returned to the university after a break in continuous enrollment at OSU and who enrolled at another institution during that break (does not include summer breaks) 

     

    Special (S): includes undergraduate and graduate non-degree-seeking students, Orange Opportunity scholars, and graduate students enrolled in undergraduate courses to meet program prerequisites 

     

    Transfer (T): students who enrolled at OSU after earning at least seven hours of college-level credit after their high school graduation 

  • DFWI Rate

    Source: IRA

     

    The percentage of students in a course who receive a grade of D, F, or I, or who withdrew (W) 

  • Directory Information

    Source: FERPA

     

    Information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed

  • Disclosure

    Source: FERPA

     

    To permit access to or the release, transfer, or other communication of personally identifiable information contained in records by any means, including oral, written, or electronic means, to any party except the party identified as the party that provided or created the record 

  • Division

    Source: IRA

     

    Oklahoma State University is divided into six divisions with each report to a Vice President.

     

    Divisions include:

    Provost & Academic Affairs 
    Administration and Finance 
    Enrollment & Brand Management 
    Access and Community Impact
    Student Affairs 
    Research 

  • Doctoral Student

    Source: IRA

     

    A student who is pursuing a doctoral degree and admitted through the Graduate College (not the College of Veterinary Medicine or Osteopathic Medicine) 

  • Education Records

    Source: FERPA

     

    Those records that are (1) directly related to a student; and (2) maintained by an educational agency or institution or by a party acting for the agency or institution

     

    Examples: Class lists, grade rosters, records of advising sessions, grades, financial aid applications 

  • EFC (Expected Family Contribution)

    Source: SFA

     

    An index number used by institutions to determine a student’s eligibility for federal student financial aid and award amount; this number results from information provided on the Free Application for Federal Student Aid (FAFSA); the number is calculated according to a formula established by law and considers the student’s family’s taxed and untaxed income, assets, and benefits

  • End User

    Source: MW

     

    The ultimate consumer of a finished product

  • Engagement

    Source: IRA

     

    The degree to which students actively participate in activities and programs on campus outside of the classroom; includes both attitudes and behaviors that reflect a greater level of investment in the educational process on campus

     

    Measured through appointments with academic, career, and tutoring services; check-ins at events and facilities sponsored by the Departments of Wellness, First Year Success, and student organizations; Student Engagement surveys; and more 

  • Enrolled

    Source: IRA

     

    Students who are registered in at least one course for a specific term 

  • Enterprise Data

    Source: USG

     

    Sum of all data collected, created, used, managed, maintained, shared and stored by entities and programs that warrants stewardship by the appropriate data stewards from an enterprise perspective 

  • ePHI (Electronic Protected Health Information)

    Source: OSU Policy 3-0602

     

    Health information protected by law; examples include health records, patient treatment information, health insurance billing information, health benefits information 

  • EPrint

    Source: IRA

     

    A repository of scheduled and ad hoc reports that compile data regarding students, human resources, finances, accounts receivable, payroll, and other topics, for all system institutions; file formats are generally PDF, Excel, or CSV

  • Ethnicity

    Source: IRA

     

    A federal category for classifying students and employees which indicates if the person is Hispanic or Non-Hispanic; this is a separate category from Race; in OSU reports, an ethnicity of Hispanic will be reported in the Race field, which will supersede race selections 

  • FAFSA (Free Application for Federal Student Aid)

    Source: IRA

     

    This is a free application created by the US Department of Education to evaluate a student’s (or their family’s) ability to pay for college; students are assigned an EFC number which is transmitted to all colleges a student indicates, which helps institutions award financial aid

     

    OSU’s school code is 003170  

  • FERPA (Family Educational Rights and Privacy Act)

    Source: University Catalog

     

    The Family Educational Rights and Privacy Act of 1974 (FERPA, also known as the Buckley Amendment) was designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records in all offices, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings.

     

    Source: OSU Policy 3-0602

     

    Federal law that protects education records. Examples: Class lists, grade rosters, records of advising sessions, grades, financial aid applications 

  • Financial Aid

    Source: SFA

     

    Assistance for students to help pay for college available from federal, state, university and private resources 

  • Financial Need

    Source: FAFSA

     

    The difference between the cost of attendance (COA) at a school and your Expected Family Contribution (EFC); while COA varies from school to school, EFC does not change based on the school the student attends 

  • First-Generation Student

    Source: IRA

     

    A first-generation students comes from a family where neither parent nor guardian attended a college or university

     

    Source: Access and Community Impact

     

    A first-generation students comes from a family where neither parent nor guardian has a four-year degree from a college or university

  • First-Time/Full-Time Freshman (FTFT)

    Source: IRA

     

    New freshmen attending college for the first time starting in the summer or fall semester who are also enrolled at least 12 hours at OSU during their first fall semester; concurrent enrollment during high school does not count as prior attendance 

  • Full-Time/Part-Time Students (Time Status)

    Source: IRA

     

    During the fall and spring semesters, students enrolled in a minimum number of hours are considered full-time, with a few exceptions:

     

    Undergraduate students: 12 hours 

     

    Graduate students with no GTA or GRA position: 9 hours

     

    Graduate students with a GTA or GRA position: 6 hours

     

    Doctoral candidates (doctoral students who have completed their coursework): 2 hours

     

    Professional students  (Veterinary Medicine and Osteopathic Medicine): always considered full-time

     

    During their last two semesters, for some purposes such as financial aid, students may be considered full-time with enrollment below the requirements if they are on-track to graduate.

  • Full-Time Equivalency (FTE)

    Source: IRA

     

    Employees: percentage of 40 hours per week an employee is expected to work in a specific position; 40 hours is considered 100% or 1.0; full-time employees have at least 0.75 FTE 

     

    Faculty: percentage of appointment dedicated to a particular task, role, or service 

G-I

  • GDPR (General Data Protection Regulation)

    Source: OSU Policy 3-0602

     

    European Union regulation that protects personal data of EU or European Economic Area citizens or individual personal data transferred from within to outside the EU and EEA areas. Example: an individual EU citizen’s personal data provided to the University 

  • GLBA (Gramm-Leach-Bliley/Financial Services Modernization Act)

    Source: OSU Policy 3-0602

     

    Federal law that protects Bursar or Financial Aid records 

  • GPA (Grade Point Average)

    Source: IRA

     

    Calculated field that assigns a numerical value to the final grade of each credit-bearing course completed by a student and derives an average numerical score based on the total number of completed hours

     

    Retention/Graduation GPA: also known as “overall” or “cumulative” GPA; includes all OSU and transfer coursework by level (excludes grades replacements and 0-credit coursework) 

     

    OSU/Insititution GPA: includes only OSU coursework by level (excludes grades replacements and 0-credit coursework) 

     

    Transfer GPA: includes only coursework completed at other institutions by level 

     

    Midterm GPA: includes only coursework for a specific term that also had a midterm grade submitted (courses with no midterm grade are excluded from the calculation) 

     

    Semester GPA: includes only coursework for a specific term 

     

    Previous Academic Period GPA: includes only coursework for the previous term 

     

    High School Core GPA: includes secondary school coursework in core 15 units according to the Office of Undergraduate Admissions: 4 units of English (Grammar, Composition and Literature); 3 units of Mathematics (Algebra I, Geometry, Algebra II and above); 3 units of History and Citizenship Skills (Must include 1 unit of American history and 2 units from the subjects of history, Economics, Geography, Government, Civics and/or Non-Western Culture); 3 units lab science (Biology, Chemistry, Physical Sciences, Physics or any lab science certified by school district); and 2 units of other courses selected from any of the sections above or computer science or foreign language 

     

    High School Cumulative GPA: includes all coursework completed at the secondary school level 

  • Graduate Student

    Source: IRA

     

    A student who is pursuing a master’s or doctoral degree; these students have generally already received at least a bachelor's degree

     

    “Graduate” may also refer to a student who has received any degree from an institution 

  • Graduation Rate

    Source: IRA

     

    Percentage of first-time students from six-years prior who graduated before the start of the their seventh year; only students who were full-time during their first fall semester are included

  • Hidden Populations

    Source: RisforThursday

     

    In general, hidden populations in higher education are not easily visually identified, do not have a formal space or voice, and may be motivated to remain anonymous. Populations typically fall somewhere on a continuum of hidden through becoming visible, although that determination is time and context specific.

  • High School Source

    Source: IRA

     

    The high school that awarded a student their diploma

  • High Time-Commitment Activity

    Source: IRA

     

    A regularly occurring OSU activity that is usually scheduled for at least 10 hours a week, such as Band, Athletics, or Greek Life, that may prevent a student from participating in other scheduled activities

  • HIPAA (Health Information Portability and Accountability Act)

    Source: OSU Policy 3-0602

     

    Federal law that protects certain health information. Examples: Health records, patient treatment information, health insurance billing information, health benefits information 

  • Human Resources Report Details

    College/Division

    Source: IRA

     

    For the purposes of reporting within the department of Human Resources, the following organizations are used to comprehensively identify all positions within OSU colleges and divisions:

     

    Academic Affairs

    Access and Community Impact

    Administration & Finance

    Arts & Sciences

    Athletics

    Board Of Regents

    Business Administration

    Center For Veterinary Health Sciences

    Div Agricultrl Sci & Natural Resrcs

    Education & Human Sciences

    Engineering, Architectr & Technolgy

    Enrollment Mgmt & Mktg

    General University

    Graduate College

    Health Affairs

    Library

    Research

    Student Affairs

    System Operations

     

    Campus

    Source: IRA

     

    For the purposes of reporting within the department of Human Resources, the following list identifies all campuses within the OSU system:

     

    Connors

    Center For Health Sciences

    Langston

    NEO

    Oklahoma City

    OSU Institute Of Technology

    OSU-STW

    Panhandle State

    Tulsa

  • Information Asset

    Source: OSU Policy 3-0602

     

    Any University-owned, -leased, -protected, or otherwise authorized information or data 

  • Information Life Cycle Management (ILM)

    Source: Gartner

     

    An approach to data and storage management that recognizes that the value of information changes over time and that it must be managed accordingly; ILM seeks to classify data according to its business value and establish policies to migrate and store data on the appropriate storage tier and, ultimately, remove it altogether

  • Information Technology Resources

    Source: OSU Policy 3-0602

     

    Technology and/or computer resources including, but not limited to, personal computers, workstations, mainframes, mobile devices (laptops, tablets, smart phones, etc.), printing equipment, and all associated peripherals and software, and electronic mail accounts, regardless of whether the resource is used for administration, research, teaching, or other purposes

  • Information System

    Source: OSU Policy 3-0602

     

    Any resource or equipment used for accessing or for controlling access of information assets 

  • Instructional Method (Course Delivery)

    Source: IRA

     

    Identifies the primary method of instruction for the course.

     

    Blended/Hybrid (BH): a combination of face-to-face and online instruction

     

    Computer based/Online (WEB): all instruction and coursework is completed on a computer or other device; online courses may also be identified by course attribute, OUTR 

     

    Independent Study (IS): students generally work individually with an instructor to meet the needs of  the student's program; course delivery is determined by the instructor; common goals of independent study courses include internships, practicums, specialized readings, and thesis or dissertation hours

     

    Traditional (TRAD): face-to-face instruction

     

    Other terms associated with course delivery include:

     

    Asynchronous: courses do not hold regularly scheduled meetings, but students have frequent deadlines to complete coursework within the term

     

    Synchronous: courses meet with the instructor at regularly scheduled times, whether face-to-face or online

  • Involvement

    Source: IRA

     

    The degree to which students attend activities and programs on campus outside of the classroom; only considers behaviors, but not attitudes

  • IPEDS (Integrated Postsecondary Education Data System)

    Source: NCES

     

    A system of interrelated surveys conducted annually by the U.S. Department of Education’s National Center for Education Statistics (NCES); gathers information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs 

  • IRB (Insititutional Review Board)

    Source: IRA

     

    Compliance review and approval body regarding research involving human subjects as set forth in the report of the National Commission for the Protection of Human Subjects of Biomedical and Behavioral Research, entitled Ethical Principles and Guidelines for the Protection of Human Subjects of Research, often referred to as the Belmont Report; required by federal regulations 

J-L

  • Learning Analytics

    Source: Siemens

     

    The measurement, collection, analysis and reporting of data about learners and their contexts, for purposes of understanding and optimizing learning and the environments in which it occurs  

  • Level

    Source: IRA

     

    Student classifications may be grouped by degree type as undergraduate (all bachelor’s classifications), graduate (master’s or doctoral), professional (Doctorate of Veterinary Medicine or Osteopathic Medicine), or non-credit (Orange Opportunity) 

M-O

  • Master's Student

    Source: IRA

     

    A student pursuing a master’s degree

  • Military-Affiliated Students (Student Veterans)

    Source: IRA

     

    Students who have served in the military or uniformed services, or who are currently serving, or their spouses and dependents; these students can be further identified by specific affiliation category

     

    All students who are verified as having served in the military or uniformed services will have the Military (MIL) attribute. Additional methods for identifying the type of military affiliation are listed below.

     

    Active Duty: identified by Veteran Type Active Duty (A) OR Student Attribute Active Duty Military (ADMI) OR a Military Flag (Y)

     

    Dependents: identified by Veteran Type Chapter 33 Transfer of Eligibility (L) with a blank Veteran Category OR by Veteran Type Chapter 33 (3) or Yellow Ribbon (Y) with a Veteran Category Transfer of Eligibility (Ch. 33 Child/Spouse) (TE)

     

    Dependents/Survivors: identified by Veteran Type Chapter 35 (5) 

     

    Reservists: identified by Veteran Type Chapter 1606 (6) or Chapter 1607 (7) with a blank Veteran Category

     

    Uniformed Services: identified by the Military (MIL) attribute only; includes the Army, Navy, Air Force, Marine Corps, Coast Guard, National Oceanic and Atmospheric Administration, and Public Health Service

     

    Veterans: identified by Veteran Type Chapter 30 (0), Chapter 31(1), Chapter 33 (3), Chapter 34 (4) or Yellow Ribbon (Y) with a blank Veteran Category

     

    Military Affiliation Category Veteran Type Veteran Category Student Attribute Active Military Flag
    Active Duty OR   ADMI OR Y
    Dependents

    OR

    3, Y AND


    TE
       
    Dependents/ Survivors 5      
    Reservists 6, 7      
    Uniformed Services     MIL only  
    Veterans  0, 1, 3, 4, Y      
  • Minority Status

    Source: APLU

     

    Includes reported race/ethnicity of American Indian or Alaska Native, Black or African American, Hispanic, Native Hawaiian or other Pacific Islander; White, Asian, International, Multiracial, and Unknown are considered non-minorities 

     

    Source: IRA

     

    Includes all races/ethnicities except White, International, and Unknown 

  • Need Rank

    Source: IRA

     

    A derived value ranging from 0 to 5 based on financial need as determined by the FAFSA.  A value of 0 indicates no financial need while a value of 5 indicates significant financial need.

  • New First Time

    Source: IRA

     

    A new freshman student enrolled in their first semester of college following their high school graduation or a new graduate or professional student in their first semester at OSU

  • New Freshman

    Source: IRA

     

    A degree-seeking undergraduate student in their first semester at OSU with fewer than seven hours of college credit earned; this does not include hours earned through Advanced Placement or concurrent high school enrollment 

  • New Transfer

    Source: IRA

     

    A degree-seeking undergraduate student in their first semester at OSU with seven or more hours of college credit earned before their first semester at OSU; this does not include hours earned through Advanced Placement or concurrent high school enrollment 

  • Non-Degree Seeking Student

    Source: University Catalog

     

    A student who wishes to enroll in courses without intending to pursue a degree; may be permitted to enroll in up to nine credit hours without satisfying admission requirements 

  • Non-Traditional Student

    Source: NCES

     

    The identification of undergraduate students as “non-traditional” is reliant on the context of the institution and the decision-making needs. Commonly, a student’s age at the time of entry to the university is considered, with those who are 25 or older identified as non-traditional. Other measures may be considered including financial independence, full-time employment, or caregiving responsibilities.

  • Online Course

    Source: IRA

     

    See Instructional Method

  • Open Records

    Source: Modified from OSU Policy 1-0130

     

    Records that are available to the public via the Oklahoma Open Records Act (51 O.S. §24A)

     

    Open records are records that are NOT 1) confidential and sealed to public accessibility (such as proprietary information), 2) privileged and non-discoverable, 3) of private interest to individuals, or 4) restricted by state or federal statutes. 

  • Orientation and Enrollment

    Source: IRA

     

    Programming for new undergraduate students prior to the start of their first semester where they learn about campus resources, meet with academic advisors and enroll in classes

  • Othot Platform

    Source: IRA

     

    A vendor-supported predictive and prescriptive analytics platform for OSU students which provides insights into individual and population factors that influence their likelihood to be retained one year and to graduate within four years

     

    Go to http://ira.okstate.edu/othot to learn more about the implementation of this platform and terms that are specific to it.

P-R

  • PCI (Payment Card Industry)

    Source: OSU Policy 3-0602

     

    Federal law that protects information dealing with debit, credit, prepaid, e-commerce, ATM, and POS cards. Examples: credit card numbers, names and other information used for payment processing 

  • Persistence

    Source: IRA

     

    Refers to a student's continued enrollment status at OSU from one academic period to the next, regardless of entry term or population (i.e. cohort)

  • Personal Identifiers

    Source: OSU Policy 3-0602

     

    Data items which, when stored or used with other information, can identify a unique individual. Examples: Social Security Numbers, driver’s license numbers and bank account numbers 

  • PII (Personally Identifiable Information)

    Source: FERPA

     

    Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty

  • Population

    Source: IRA

     

    Groups of people with similar or specific characteristics 

  • Pre-CEAT

    Source: IRA

     

    Students admitted between Spring 2019 and Fall 2023 were assigned to the “Pre-CEAT” (PCGS) major and advised by University College Advising if they wanted to pursue a major within the College of Engineering, Technology, and Architecture but fell below the following criteria: 
     
    ACT <24 or MATH ACT < 24 (or the SAT equivalent) or HS Core GPA < 3.5  
     
    After implementing universal freshman advising by the Office of Student Success in Summer 2024, student majors were no longer changed based on college criteria. However, many reports and dashboards still utilize a “Pre-CEAT” flag to ensure that this population of students receives appropriate support towards retention and degree completion. 

  • Predictive Modeling

    Source: Gartner

     

    A commonly used statistical technique to predict future behavior. Predictive modeling solutions are a form of data-mining technology that works by analyzing historical and current data and generating a model to help predict future outcomes. In predictive modeling, data is collected, a statistical model is formulated, predictions are made, and the model is validated (or revised) as additional data becomes available.

  • Privacy

    Source: NIST

     

    Assurance that the confidentiality of, and access to, certain information about an entity is protected; the right of a party to maintain control over and confidentiality of information about itself

  • Professional Student

    Source: IRA

     

    A student who is pursuing a Doctorate of Veterinary Medicine (DVM) or Osteopathic Medicine (DO)

  • Program

    Source: IRA

     

    The combination of degree, major, and college; can also include concentration and option 

  • Program Number (Curriculum Priority Number)

    Source: IRA

     

    Indicates the priority of degree programs for a student; the primary degree is a “1”; a secondary degree or major is a “2” and so on; having a secondary program is not the same as having a “double-major,” which indicates that two majors are included in the same priority program; in reports where only one program/level is reported, the student will be included using only their primary program  

  • Readmission Student (Readmit)

    Source: Modified from University Catalog

     

    An undergraduate student who has attended OSU but was not enrolled during the immediate past semester (not including summer) and who has reapplied for admission for an upcoming semester  

     

    A graduate student who has attended OSU but was not enrolled during the immediate past year and who has reapplied for admission for an upcoming semester  

  • Record

    Source: FERPA

     

    Any information recorded in any way, including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche

     

    Source: IRA

     

    In reports formatted as spreadsheets, the data contained within a single row

  • Reported Race

    Source: IRA

     

    Descriptive categories that are established by the federal government: White, Black or African American, American Indian or Alaska Native, Asian, Native Hawaiian or Other Pacific Islander, Multiracial, Unknown, International (Nonresident Alien)

     

    Hispanic: individuals who indicate an ethnicity of Hispanic or Latino are categorized as such in this category regardless of race selections 

     

    International (Nonresident Alien): a person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely 

     

    Multiracial: students who select more than one race and do not indicate Hispanic or Latino ethnicity; OSU students have been able to select more than one reported race since Fall 2011

  •  Resident Status (Residency)

    Source: IRA

     

    Indicates the geographic origin of a student

     

    Resident (R): a domestic student is categorized as a resident if they were a legal resident of the State of Oklahoma at the time of original admission to OSU 

     

    Nonresident (N): a domestic student who was not a legal resident of the State of Oklahoma at the time of original admission to OSU 

     

    International (I): a student who is neither a US citizen nor a permanent resident; in certain situations, a small number of International students, such as those graduating from Oklahoma high schools, are considered in-state residents although they will still be reflected in the International category in the Student Profile

  • Resident Status (Expanded Residency)

    Source: IRA

     

    Indicates the geographic origin of a student based on their high school zip code

     

    Oklahoma Resident: see "Resident" definition under Resident Status (Residency)

     

    North Texas Resident: includes non-resident students, as defined by Resident Status (Residency), who graduated from high schools within zip codes located in the combined statistical area (CSA) code 206, as defined by the U.S. Census Bureau, which includes core-based statistical areas (CBSA) of Dallas-Fort Worth-Arlington, Athens, Bonham, Corsicana, Gainesville, Granbury, Mineral Wells, Sherman-Denison, and Sulphur Springs, TX; the Durant, OK CBSA is removed from CSA 206 due to its location in Oklahoma

     

    Other Non-Resident: includes non-resident students, as defined by Resident Status (Residency), who did not graduate from high schools included in the North Texas definition

     

    International Student: see "International" definition under Resident Status (Residency)

  • Retention

    Source: IRA

     

    Refers to the continued enrollment at OSU of students grouped by retention cohorts from one fall semester to the following fall semester, reported by number of years from original entry term

  • Retention Cohort

    Source: IRA

     

    Distinct group of students identified for reporting purposes that includes either first-time full-time new freshman or new transfer students, grouped by entry term

  • Retention Period (documents and data)

    Source: IRA

     

    The length of time that a record must be maintained, according to law or policy

  • Retention Rate

    Source: IPEDS

     

    A measure of the rate at which students persist in their educational program at an institution, expressed as a percentage; for four-year institutions, this is the percentage of first-time bachelor’s degree-seeking undergraduates from the previous fall who are again enrolled in the current fall (OSU also tracks new transfer students) 

  • Report

    Soure: OK Glossary

     

    A static document, table, or visualization that gathers data into one place and presents it visually 

  • Reverse Transfer

    Source: OSU Registrar

     

    Reverse transfer is a process that allows students who have transferred to OSU from a two-year institution to apply their OSU credits toward an associate’s degree from the previous school (if they transferred to OSU before earning an associate’s degree). The combined credit from OSU and the two-year school can enable students to be awarded an associate’s degree from their previous institution while working toward an OSU bachelor’s degree

     

    Source: IRA

     

    Reverse transfer, or any associate’s degree awarded after enrollment at OSU, does not change a student’s admission type within reports 

  • Rural

    Source: USDA ERS

     

    The rural-urban commuting area (RUCA) codes classify U.S. census tracts using measures of population density, urbanization, and daily commuting.  Whole numbers (1–10) delineate metropolitan, micropolitan, small town, and rural commuting areas based on the size and direction of the primary (largest) commuting flows. 

     

    Source: IRA

     

    Zip codes that fall into RUCA classifications greater than 4 are reported as "rural" in OSU data. For reference, Stillwater has a value of 4; Oklahoma City and Tulsa have values of 1.

S-U

  • Satisfactory Academic Progress

    Source: SFA

     

    OSU is required by federal regulations to determine whether a student is progressing toward the degree requirements before dispersing certain types of financial aid; pertains only to eligibility for federal and state assistance, as well as Oklahoma's Promise and Cowboy Covenant; a recipient of an OSU cash or tuition scholarship/tuition waiver, or athletic grant-in-aid must meet the eligibility requirements of the respective program 

  • Self-Service Analytics

    Source: Modified from OK Glossary

     

    A form of report delivery in which end users are enabled and encouraged to perform queries and generate reports on their own with nominal IT support; characterized by simple-to-use tools, dashboards, and use of labeling and semantic layers to make data easier to interpret 

  • Semester Week

    Source: IRA

     

    Numbered weeks of the semester starting on Fridays, with week 0 being Cowboy Welcome (also known as Welcome Week); week 1, first week of class; and week 17; the week after finals; summer and interim semester weeks are not numbered 

  • Snapshot

    Source: IRA

     

    A static copy of data from a particular date and time; useful for comparing data at different points in time for certain or similar populations

  • Social Engineering

    Source: MW

     

    Social methods (such as phishing) that are used to obtain personal or confidential information which can then be used illicitly

  • Special Undergraduate/Graduate Student

    Source: IRA

     

    An undergraduate student that is non-degree seeking, including high school students concurrently enrolled at OSU, certificate-seeking students, exchange students who have not earned a bachelor's degree from OSU, and/or Orange Opportunity Scholars

     

    A graduate student that is non-degree seeking, is admitted to the Graduate College, and who may be enrolled in a certificate program

  • Student Credit Hours (SCH)

    Source: IRA

     

    The total number of enrolled credit hours for all students in a particular population (i.e., all students, all students in department courses, etc.) 

  • Student-Faculty Ratio

    Source: IRA

     

    Calculated based on the U.S. News standard; the formula does not include Vet Med

     

    Formula:

    (# of full-time students + 1/3 # of part-time students) / (# of full-time instructional faculty + 1/3 # of part-time instructional faculty + 1/3 # of instructional non-faculty administrators)

  • Student Status

    Source: IRA

     

    Indicates whether a student is active (AS), cancelled (CA), dismissal (DI), disciplinary suspension (DS), inactive due to graduation (IG), inactive (IS), academic suspension (SU), or withdrawn (WD); only active students may enroll 

     

    Source: University Catalog

     

    May refer to classification or other condition to enroll in a specific course

  • Student Success Advising Groups

    Source: IRA

     

    New first-time students at OSU-Stillwater are advised through the Office of Student Success. They are assigned an advisor within an advising group based primarily on their declared major. Groups are organized following an analysis of student major migration patterns. While advisors may specialize in particular majors within their group, they are broadly trained for all majors within the group. This approach should minimize the need for a student to change advisors within their first year at the university.

  • Student Success Analytics

    Source: EDUSS

     

    The integration of data-informed practices that consider students and their diverse contexts to influence decisions that affect student experiences and outcomes

  • Success

    Source: MW

     

    Favorable or desired outcome

     

    Source: IRA

     

    The attainment of one success marker in at least three of the following realms in a given semester: academic achievement, persistence, attainment of learning outcomes, acquisition of skills and competencies, physical and/or mental wellness, and career preparation 

  • Tenure-Related Terms

    Tenure

    Source: Policy Statement

     

    A continuous appointment granted following evaluation by the faculty member's academic department, review by appropriate administrators, and approval by the Board of Regents; tenured appointments shall not be terminated except under extraordinary conditions

     

    Tenured & Tenure-Track Faculty

    Source: OSU Policy 2-0902

     

    Tenure-track positions recognize that the faculty member has exhibited the potential to grow in an academic career in accordance with the institution's mission and the academic unit's objectives. Annual evaluations provide guidance regarding professional development of the faculty member to peers and administrators charged with judging progress toward promotion and achieving tenure. Position classes are 1771, 1772, and 1773.

     

    Career-Track Faculty

    Source: OSU Policy 2-0903

     

    Career track positions will be used to support and enhance instructional, outreach, clinical, and/or extension programs and initiatives. Titles include clinical faculty, extension specialist, professional practice faculty, teaching faculty, and research professor faculty (see policy for details); position classes are 1485, 1487, 3690, 3692, 3693, 4427, 4428, and 6615. The sources of funding are dependent on respective departmental resources. 

     

    Temporary Faculty

    Source: IRA

     

    Titles include visiting faculty, research professional, lecturer, research associate, teaching associate, and in residence faculty. Position classes are 1488, 1851, 1852, 6121, 6608, and 7256.

  • Transfer Instititions

    Source: IRA

     

    All institutions of higher education other than OSU attended by a student

  • Transfer Student

    Source: IRA

     

    A student who enrolled at OSU after earning at least seven hours of college-level credit at another institution after their high school graduation

     

    Transfer 1 (T1): student who has earned seven to 23 semester hours of college-level credit after graduation from high school from a different institution 

     

    Transfer 2 (T2): student who has earned 24 or more semester hours of college-level credit after graduation from high school from a different institution 

     

    Transfer 3 (T3): some reports divide T2 students further for institutional purposes. In these reports, T2 refers to students who have earned 24 or more semester hours, but have not completed a degree. T3 students have completed at least one degree, most often an associate.

  • Type of Aid (Type of Awards)

    Source: SFA

     

    Financial aid processed through Scholarships & Financial Aid at OSU 

     

    Grants: gift aid that is awarded based on demonstrated financial need; grant awards do not have to be repaid 

     

    Loans: funds that are borrowed to help pay for educational expenses; loans must be repaid, usually with interest; awarded after eligibility for grants, scholarships, and Federal Work-Study (FWS) is considered; loans may be need-based and/or non-need-based; the total amount borrowed in all programs combined (including Parent Loans) can't exceed the annual costs as determined by OSU, minus any other aid received. Types of loans include:

        • Health Professions: long-term, low interest rate loan available to students in the College of Veterinary Medicine who are financially needy for educationally-related costs, including, but not limited to, general enrollment fees, tuition, room/board and books
        • Graduate Plus: graduate/professional students with good credit can use the Federal Direct Graduate PLUS Loan Program to help pay for educationally-related costs, including, but not limited to, general enrollment fees, tuition, room/board, books, and miscellaneous personal expenses; eligibility in this program is not contingent upon financial need; student is responsible for the interest on the loan while in school, but payment can be deferred
        • Parent Plus: parents with good credit can use the Federal Direct Parent PLUS Loan Program to help pay for educationally-related costs, including, but not limited to, general enrollment fees, tuition, room/board, books, and miscellaneous personal expenses; eligibility in this program is not contingent upon financial need
        • Private: sometimes called alternative loans; are not part of the federal government guaranteed student loan program, and can be more costly to students
        • Student: student borrows money from the government to help finance a college education; can be used for educationally-related costs, such as, tuition, fees, housing/meals and books
            1. Federal Direct Subsidized Loan: the government pays the interest on the loan while the student is enrolled in school at least half-time
            2. Federal Direct Unsubsidized Loan: the student is responsible for the interest on the loan while in school, but payment can be deferred

     

    Scholarships: awarded to students to help pay for college; scholarships do not have to be repaid

     

    Student Employment & Work Study: funds can be earned by working in exchange for wages; earnings do not need to be repaid

     

    Waivers: reductions of the credit hour tuition (not fees) charged to attend OSU; waivers are not cash scholarships 

     

    In some reports, types of financial aid are grouped by the following categories. 

        • Gift: includes scholarships, grants, and waivers 
        • Work: includes work study and institutional/student employment 
        • Self-Help: includes loans and work 
  • UDS (Unitized Data System)

    Source: modified from OSRHE

     

    Unitary Data System; database managed by the Oklahoma State Regents for Higher Education, containing public and private higher education institutional data submissions which are used by the State Regents for state and federal reporting, policy analysis, and decision-making; contains four files: (1) Student Enrollment File, (2) Student Course Enrollment File, (3) Class File, and (4) Professional Staff File

  • Undergraduate Student

    Source: IRA

     

    A student who is pursuing a bachelor's degree

V-X

  • Vendor

    Source: Gartner

     

    The last entity in the chain that brands a product and sells it directly to end users or through a channel; a vendor may design and manufacture its own products, assemble complete systems from components produced by others, or procure products from an original equipment or contract manufacturer; a vendor may also provide services, maintenance or non-maintenance for its own products or for other vendors’ products and may also provide services for IT technologies

  • Veterans
    see Military-Affiliated Students

Y-Z


Sources

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