On-Campus Housing Data

OSU facilitates students' academic and personal success through the gathering of relevant data. Individual offices and departments oversee initial data collection and storage, following applicable laws and policies. This information is not exhaustive but is meant to illustrate what is typical on campus. This section may be updated as needed without notification. If there is a term that you do not know, check our Data Dictionary.

	What Purpose Does the Data Serve
	Facilitate room assignments, building and room access, delivery of mail and packages, and billing Promote safety for students and campus community Encourage engagement and community among residents Provide services and support for residents Long-term decision-making and planning for services

	What Data Do We Collect
	Room and roommate preferences Demographic Information Building access verification Event attendance and engagement activities

	How We Collect Data
	Student Inititated Housing application, admissions application, Housing forms Staff Initiated Submit engagement reports and Housing reports, issue temporary access cards System Initiated Building access card swipes

How We Collect Data

Student Inititated

Housing application, admissions application, Housing forms

Staff Initiated

Submit engagement reports and Housing reports, issue temporary access cards

System Initiated

Building access card swipes

	Where We Share Data
	Sharing housing data is extremely limited to the data required to fulfill position or operational needs and to support student success. IRA Dashboards: anonymized, aggregated event participation data is shared on the Events and Engagement dashboard and contribute to the student engagement score (see Engagement Data) Campus Partners: Facilities Management, University Mailing Services, Parking and Transportation Services, Public Safety, Student Support and Conduct, Living Learning Program administrators (academic departments), and Slate CRM Banner: mailing addresses Anonymized, aggregated information is shared with university administrators for planning purposes Vendors who provide services including micro-fridge rentals, care packages, and custodial services US Census OSU privately and securely shares individual student data with select vendors in order to provide additional support for students through advanced analytics.

Where We Share Data

Sharing housing data is extremely limited to the data required to fulfill position or operational needs and to support student success.

IRA Dashboards: anonymized, aggregated event participation data is shared on the Events and Engagement dashboard and contribute to the student engagement score (see Engagement Data)
Campus Partners: Facilities Management, University Mailing Services, Parking and Transportation Services, Public Safety, Student Support and Conduct, Living Learning Program administrators (academic departments), and Slate CRM
Banner: mailing addresses
Anonymized, aggregated information is shared with university administrators for planning purposes
Vendors who provide services including micro-fridge rentals, care packages, and custodial services
US Census
OSU privately and securely shares individual student data with select vendors in order to provide additional support for students through advanced analytics.

	When We Retire Your Data
	Follow state retention guidelines and federal regulations to retain data Vendor retention guidelines vary, but may be limited by their contracts with OSU