Career & Employment Data

OSU facilitates students' academic and personal success through the gathering of relevant data. Individual offices and departments oversee initial data collection and storage, following applicable laws and policies. This information is not exhaustive but is meant to illustrate what is typical on campus. This section may be updated as needed without notification. If there is a term that you do not know, check our Data Dictionary.

	What Purpose Does the Data Serve
	Career Services Facilitate student employment and internship opportunities Manage event and appointment attendance and prepare for future events Provide access to training and assessment resources Contribute to the body of research to inform national best practices Human Resources Provide timely and accurate wage payments through Payroll Services and manage correct benefit and tax deductions Facilitate communication to OSU employees regarding benefits, policies, and other pertinent information Submit employment data to federal and state agencies as required by law Conduct university business and provide functional support Inform campus decision-makers on workforce initiatives among employees, such as equity and pay comparisons (Office of Equal Opportunity Services)

What Purpose Does the Data Serve

Career Services

Facilitate student employment and internship opportunities
Manage event and appointment attendance and prepare for future events
Provide access to training and assessment resources
Contribute to the body of research to inform national best practices

Human Resources

Provide timely and accurate wage payments through Payroll Services and manage correct benefit and tax deductions
Facilitate communication to OSU employees regarding benefits, policies, and other pertinent information
Submit employment data to federal and state agencies as required by law
Conduct university business and provide functional support
Inform campus decision-makers on workforce initiatives among employees, such as equity and pay comparisons (Office of Equal Opportunity Services)

	What Data Do We Collect
	Career Services Career Services only collects information on current students and alumni of Oklahoma State University. Hire System (12twenty) engagement Event and appointment attendance Assessment participation and results Survey data results, such as the First Destination Survey and the Internship Survey Human Resources Human Resources only collects information on applicants to and employees of the Oklahoma State University System. Hire System (Cornerstone) engagement, such as job applications Learning Management System (Cornerstone) engagement, which may include training and performance reviews Public data as discovered through Employee Background Check process OSU New Hire data (Data Literacy for Employees)

What Data Do We Collect

Career Services

Career Services only collects information on current students and alumni of Oklahoma State University.

Hire System (12twenty) engagement
Event and appointment attendance
Assessment participation and results
Survey data results, such as the First Destination Survey and the Internship Survey

Human Resources

Human Resources only collects information on applicants to and employees of the Oklahoma State University System.

Hire System (Cornerstone) engagement, such as job applications
Learning Management System (Cornerstone) engagement, which may include training and performance reviews
Public data as discovered through Employee Background Check process
OSU New Hire data (Data Literacy for Employees)

	How We Collect Data
	Student Inititated Log in to the Hire System (12twenty) at HireOSUGrads.com Apply for a position Attend event or training Complete a survey Staff Initiated Register for and complete training or apply for OSU jobs through Cornerstone at talent.okstate.edu Entry of new hire packet information into Banner Non-OSU Employer Initiated Interview and hire confirmation

How We Collect Data

Student Inititated

Log in to the Hire System (12twenty) at HireOSUGrads.com
Apply for a position
Attend event or training
Complete a survey

Staff Initiated

Register for and complete training or apply for OSU jobs through Cornerstone at talent.okstate.edu
Entry of new hire packet information into Banner

Non-OSU Employer Initiated

Interview and hire confirmation

	Where We Share Data
	Career Services With student consent, individual information is shared with employers, campus partners, and assessment vendors Human Resources Federal and State Government, for tax and legally required purposes Third-party vendors, such as benefit providers Shared as-needed to conduct university business and provide functional support Both Anonymized, aggregated data is shared through the IRA Dashboards OSU privately and securely shares individual student data with select vendors in order to provide additional support for students through advanced analytics.

Where We Share Data

Career Services

With student consent, individual information is shared with employers, campus partners, and assessment vendors

Human Resources

Federal and State Government, for tax and legally required purposes
Third-party vendors, such as benefit providers
Shared as-needed to conduct university business and provide functional support

Both

Anonymized, aggregated data is shared through the IRA Dashboards
OSU privately and securely shares individual student data with select vendors in order to provide additional support for students through advanced analytics.

	When We Retire Your Data
	Follow state retention guidelines and federal regulations to retain data Vendor retention guidelines vary, but may be limited by their contracts with OSU