Online Activity Data

OSU facilitates students' academic and personal success through the gathering of relevant data. Individual offices and departments oversee initial data collection and storage, following applicable laws and policies. This information is not exhaustive but is meant to illustrate what is typical on campus. This section may be updated as needed without notification. If there is a term that you do not know, check our Data Dictionary.

Online Testing data is included under the Testing and Assessment category.

	What Purpose Does the Data Serve
	Enable digital solutions for course activities, campus resources and technical support Inform teaching strategies through training and consultation Facilitate electronic communication and collaboration between students, faculty and staff Provide storage for electronic files Enable document retrieval for grade appeals, academic integrity investigations and program assessment

	What Data Do We Collect
	Test and assignment scores Sign-in and activity logs

	How We Collect Data
	Student Inititated Use of applications, websites, etc. Staff Initiated Assignment grading Data entry from 3rd party systems Third-Party Initiated Auto-grading

How We Collect Data

Student Inititated

Use of applications, websites, etc.

Staff Initiated

Assignment grading
Data entry from 3rd party systems

Third-Party Initiated

Auto-grading

	Where We Share Data
	Canvas Data is available to the instructor assigned to the course (Teacher role), as well as teaching assistants. 6-week and final grades are uploaded by the instructor to Banner and become part of the student’s Academic Data. Students may grant access to Canvas data to 3rd party vendors through Canvas. This access resets each semester. Microsoft Files OSU IT may access if needed for operational and security purposes Microsoft may access to troubleshoot system issues Files and e-mails subject to Open Records policy (1-0130) Vendors May provide reports to instructors and university staff (such as Canvas and TurnItIn) May use data for operational and other purposes and retain data that may or may not be shared with OSU (such as Zoom, Microsoft, and other online services)

Where We Share Data

Canvas

Data is available to the instructor assigned to the course (Teacher role), as well as teaching assistants. 6-week and final grades are uploaded by the instructor to Banner and become part of the student’s Academic Data.
Students may grant access to Canvas data to 3rd party vendors through Canvas. This access resets each semester.

Microsoft Files

OSU IT may access if needed for operational and security purposes
Microsoft may access to troubleshoot system issues
Files and e-mails subject to Open Records policy (1-0130)

Vendors

May provide reports to instructors and university staff (such as Canvas and TurnItIn)
May use data for operational and other purposes and retain data that may or may not be shared with OSU (such as Zoom, Microsoft, and other online services)

	When We Retire Your Data
	Follow state retention guidelines and federal regulations to retain data Vendor retention practices vary, but may be limited by their contracts with OSU